CAPITAL CURLING CLUB BOARD OF DIRECTORS MEETING

August 13, 2003

Members Present:  Mike Borr, Tim Brosz, Wally Owen, Mary Gervais, Roger M. Peet, Tom Pomonis, Mike Ell, Roger Smith, Rita Becker, Roxanne Howes

The meeting was called to order by President, Mike Borr at 6:35 PM.  Tom Pomonis made a motion to approve minutes from the July 9, 2003 board meeting.  This was seconded by Tim Brosz and approved unanimously. 

Old Business:  The order was placed for the rocks.  The cost is $32,000 minus the $5000 matching grant (this was approved) and the money from the fund raiser.  Currently we have about $4300 from the fund raiser.

There is a tentative agreement to sell our old rocks to the Detroit Lakes Curling Club for $10,000. 

It was suggested that we send out another reminder notice about the fund raiser. 

Financial Report:  Wally reported on the Brat Stand indicating that we our net was about $1550.  We have 3 ½ case of Brats left and will sell the packs for $5.00 per pack.  There is not a final amount on the Summerspiel yet, but if we get $1000 from the VFW, we should make over $2000. 

Wally indicated that we currently have $37,168.59 in checking. 

Discussion was held on a bill from Dakota Screen Arts.  Wally is trying to find out what the bill is for and who charged it.  He is waiting for a return call from Dakota Screen Arts.

League/Membership Committee Report:  Roger Smith reported the following number of teams are signed up for league:

Much discussion was held about clarifying rules and starting times.  At this time, the starting times will remain the same.  Rules will be clarified regarding starting times and penalties for being late.  Also, the number of ends to be played per draw will be discussed and the question of can you play longer if there is a sheet open.  These rules will be handed out through the league captains and posted on the website. 

Raising the membership dues were discussed. Roxanne Howes made a motion to keep the dues the same.  Roger Smith seconded this.  The motion passed unanimously.  It was felt that since we are having a fund drive for the rocks and the fact we should be getting an increase from 1^st year members that join again this year, it was best to leave the dues the same.  

Newletter/Publicity Committee Report:  Roger M. Peet contacted Tom Marple about the newsletter.  We just need to collect the articles and get them to Kadramas, Lee and Jackson.  They will put the newsletter together.  Articles for the newsletter were discussed.  Some of the suggestions were:  Summerspiel and Brat stand article, State High School Tournament, tips and etiquette (especially for newcomers), the Juniors program and Little Rocks program, the season schedule, open houses, and fall picnic.

Advertising was discussed.  This was tabled until Tom Pomonis could talk to Dan Vondracek, to help with a marketing plan. 

Ice/Building Committee Report:  Tom Pomonis reported that he contacted Parks and Rec. about mounting the speakers and they said it would not be a problem.  Tom will line this up.  He also spoke to them about ice maintenance and vacuuming.  They seemed open to vacuuming more often, but not doing ice maintenance.  Discussion was held about getting some more volunteers to help with ice maintenance after discussing this with Steve Stelton.  The possibility of hiring a high school student or retired person was raised.  This was tabled until further discussion with Steve Stelton.

Mike Borr reported that we have received conceptual drawing designs from the architect for our clubroom expansion.  We will discuss next meeting.

Special Events Report:  Mary Gervais reported the Brat Stand went well and thanked all those that helped.  Mike Borr reported the Summerspiel went well. 

Other Business:  Scheduling the State High School Tournament was discussed.  There are many conflicting dates with high school events that we want to stay away from, if possible.  Mary Gervais will get the high school activity schedule, so a date can be set that won’t be as conflicting. 

It was noted by Mike Borr that the Thursday league starting and ending times will have to be adjusted because Thanksgiving, Christmas and New Years all fall on Thursday this season. 

There was a consensus that a strong push should be made to refer people to our website for information this season.  We will attempt to make this as user friendly as possible.  Roger M. Peet will assist Mike Borr with uploading and maintaining the site. 

Next Meeting:  No date was set, but it will be about 4 weeks.